Requirements for HRMS Payroll Voucher Access

An IU employee needing access to process payroll must complete the following three steps. Anyone who is a Fiscal Officer or Fiscal Approver will not be allowed HRMS payroll voucher access.

1. Attend the required basic payroll training session: HRMS Electronic Payroll Voucher. Prospective payroll processors can register for a session at HRMS Training Registration Page.

2. Complete the HRMS compliance forms. These must be returned, at the latest, when the person attends training.  Click on Obtaining Access to the HRMS Payroll Voucher to reach the HRMS User Access request form.  On the first page of that form is the link to download the HRMS Data Access Agreements and Student Records Agreement (i.e., compliance forms).

3. The department head, Fiscal Officer, or Business Manager needs to complete the HRMS User Access form. Select “Add a new user,” then “Payroll Voucher Processor,” and then complete and submit the form. For assistance in completing the form, contact FMS Customer Service at FMS Support or call 812 855-0375.