Explanation of Payroll Year-to-Date Totals in OneStart
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Overview
Note: The system uses the term "Paycheck" to describe information about your pay regardless of whether you have direct deposit, a paycard, or receive a paper check.
Table of Contents to all the links in this document:
I. Where to find your paycheck year-to-date (YTD) information in OneStart
II. Explanation of all fields on your YTD pay totals:
III. FAQs: Frequently Asked Questions about View Payroll YTD Totals
I. Where to Find Your Paycheck Year-to-Date (YTD ) Information in OneStart
Go to OneStart and click on the Login button.
Log in with your IU Username and Passphrase to access your account.
Click on the Services tab: 
On the Services page, look for the Employee Self Service portlet.
To see cumulative payroll information, click on View Payroll YTD Totals. The "As-of Date" is today's date. An upcoming paycheck will not appear until that payroll has been closed.
If you wish to see a date different from today's date, click on the tiny calendar which appears to the right of this field. Select a new date and click on the "Go" button. This may take a minute and "Processing" will be flashing while it is retrieving that data.
The example above shows an employee who has both monthly and biweekly paychecks as the result of two IU jobs. The monthly position is the primary job and the biweekly (flat rate) is for occasional tutoring at night.
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II. Explanation of all fields in the View Payroll Year-To-Date Totals screen
Here is an explanation of all the data and sections from top to bottom:
- Empl ID: Your IU employee identification number shows on screen, not your name
- As-of Date: Field showing today's date. If you wish to see a date different from today's date, click on the tiny calendar which appears to the right of this field. Select a new date and click on the "Go" button. While the system is retrieving that data, "Processing" will be flashing to indicate that it is working on the retrieval. An upcoming paycheck will not appear until that payroll has been closed.
- YTD Summary section: The totals of all sections at a glance.
- Earnings section: The sum of your earnings.
- Before-Tax Deductions section: The sum of before-tax deductions
- After-Tax Deductions section: The sum of after-tax deductions
- Employer Paid Benefits section: The year-to-date amounts for IU contributed benefits.
YTD Summary
YTD Gross: Total gross pay to date
YTD Taxable Gross: Total after the before-tax deductions are subtracted from Total Gross
YTD Taxes: Total taxes to date
YTD Deductions: The sum of before-tax and after-tax deductions
YTD Net Pay: The actual dollar amount employee received so far this year.
Earnings section
This section contains Descriptions for hours worked this pay period, pay rate and pay adjustments.
YTD Amounts: The dollar amounts you have earned thus far this year before any taxes or deductions are withheld.
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Taxes section
This section includes all taxes withheld you have paid through the "As-of Date" posted at the top. It contains information about federal, state, county, Medicare, and Social Security taxes.
Fed Withhold = Federal tax
Fed MED/EE = Medicare tax (employee's portion)
Fed OASDI/EE = Social Security tax (employee's portion)
IN Withholding = State tax
IN (County Name) Withholding = Local tax (Brown County in the example here)
The State and County indicated here are the State and County of residence indicated on the employee's WH-4 tax form.
Tax status changes submitted on or around payroll processing dates can result in discrepancies in the information displayed. Please contact your payroll processor if you have any questions regarding your withholding.
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Before-Tax Deductions section
This section reports current and year-to-date (YTD) benefits and general deductions that reduce your taxable gross pay.
Examples of such deductions include medical and dental plan premiums, Tax Saver Benefit health care and dependent care reimbursements, personal accident insurance, Tax Deferred Annuity contributions, and parking.
To see the list of Description codes click on Before-Tax Deductions.
After-Tax Deductions
This section lists year-to-date (YTD) benefits and general deductions that do not reduce your taxable gross pay.
Examples of after-tax deductions include deductions for United Way, IU Foundation (donations to IU fund accounts such as WFIU/WTIU by payroll deduction), Bursar, and Long Term Disability Insurance.
To see the list of Description codes click on After-Tax Deductions to see a detailed
list of deductions available.
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Employer Paid Benefits section
This section reports year-to-date (YTD) amounts for IU contributed benefits. This information has no impact on your pay.
These benefits contributed by IU include medical and dental plans premiums, life insurance plans, TIAA and Fidelity retirement plans, and PERF annuity savings and PERF pension funds.
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III. FAQs: Frequently asked questions about the payroll year-to-date totals in OneStart
Click on any question below to go to that link:
Q: As a new employee, how soon will my View Paycheck Year-To-Date Totals become available to see?
After your first paycheck, you will be able to see your year-to-date totals in OneStart through the Employee Self Service dashboard under the Services tab. However, your university online access must be complete in order to log into the employee self service.
Once you have your IU username and password, your online access is complete. When you have online access, go to View Payroll Year-To-Date Totals in the Employee Self Service dashboard to see your totals.
Note: Even employees who receive a paper paycheck (before their direct deposit is activated) will be able to view their paycheck data through employee self service.
Q: Is my personal information safe if it is posted on the internet in this forum?
According to University Information Technology Services (UITS) Security Office, unless you give your password to someone else, there is no need to fear a breach of security on your Indiana University information. UITS, on behalf of the entire university, is charged with protecting all of the university electronic systems and applications, and constantly monitors for signs of a breach. All university servers which house our applications are protected by firewalls and other significant security. Both OneStart and the Human Resource Management System (HRMS), in which Employee Self Service is found, are protected. As long as the user does not provide their password to other people, security is assured. If further assurances are required, please review information on the Information Technology Security Office (ITSO) website: https://itso.iu.edu/ .
Q: How much of my paycheck history is available for me to see?
The records will begin with December 2002/January 2003 when the HRMS PeopleSoft system was first implemented. You can access your payroll history previously found on pay stubs, by going to View Paycheck through the Employee Self Service dashboard in OneStart. To learn how to find it, go to the first section of this document, Where to Find Your Paycheck Information in OneStart.
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Q: Why can't I open up my View Payroll YTD Totals in OneStart?
Make sure to check two things: 1) Change your pop-up blocker settings in your browser as shown below:
You can allow pop-ups from IU, including OneStart, and still keep your pop-up blocker "on" for security.
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