IUIE Path: Master Catalog: Departmental Reporting > Payroll Reports-Departmental

• Enter your selection criteria in the same format as the examples (dates, department codes).
• Be sure to use CAPS when you enter the selection criteria.
• The HRMS IUIE information begins with 2003.
• Your security access is the same as your payroll voucher profile – you should only be able to see employees in your department.
• Information in the IUIE is one business day old.
• You have signed compliance forms agreeing that you will not share this information. If you are unsure about a particular request, please contact the payroll office.

Here is a list of reports you can access. Click on each link to get to the instructions:

HRMS Security Table: My Access: You can run this query and it will return your access profile in the IUIE. This query can be used to solve security problems if your jobs are not returning output.

Active Contract Pay Summary – Dept Access: This query can be used to list all activity for contract employees including job, contract, additional pay and paycheck data. This is very helpful when the contract amounts change in the middle of a contract period. Contract pay is used for Student academic and part-time adjunct appointments.

Employee List of Positions: This query can be used to create a list of any combination of your employees or count them. Use the selection criteria to specify the exact group you want to select.

Labor Ledger – Actuals Only: This query provides results from the Labor Ledger in the FIS. You must be a member of FIS_LD_ALL to have access to this report.

Labor Ledger Entry – Actual Data: This query provides results from the Labor Ledger in the FIS. You must be a member of FIS_LD_ALL to have access to this report.

Last Paycheck Data by Empl Rcd: This query will produce a list of employees that have not been paid based on the date you enter. You can use this information to terminate employees that haven’t worked for a period of time in your department. It’s most useful for finding hourly employees or those on contract pay that are no longer receiving pay.

Leave Balances – Dept Access: This query can be used to list an employee’s leave balances by period end date. This can be very helpful to correct attendance balance problems. If you or one of your employees doesn’t agree with their attendance balance, start with this report. It will list the earned, used, and balance for each pay end date within the date range you run it for.

Paycheck Earn Code Detail – Dept Access: This query will produce a spreadsheet of detail information from paycheck data for your employees based on the selection criteria you enter. Can be for specific payrolls, earn codes, or calendar years.

Paycheck Employee Hours – Dept Access: You can use the query to create a detailed spreadsheet of paycheck information for a specific ID or your department based on the selection criteria you enter. It is helpful for providing an employee a detailed payroll record report. It can be used to determine eligibility for FMLA based on hours worked.

Paycheck Without Direct Deposit: The query produces a list of employees that are receiving paper checks. There is a count displayed so you can determine if they need to be on Direct Deposit or a Paycard.

Payroll Hours Balance BW1 Summary: This query produces a list of BW staff employees and their attendance balances for specific pay period end dates. You can also produce a list of employees with negative balances to find conditions where they have exceeded their balance.

Payroll Hours Balance BWP Summary: This query produces a list of BWP (PAO/PAU) staff employees and their attendance balances for specific pay period end dates. You can also produce a list of employees with negative balances to find conditions where they have exceeded their balance.

Work Study Limit of Earnings: This query produces a list of WS employees and the limit information. It should be used to monitor their earnings so they don’t exceed their limit for the current WS period (academic year or summer).