Can the FIS electronic disbursement voucher be used to replenish a petty cash fund?
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Petty cash or revolving fund reimbursements may now be processed via the electronic disbursement voucher in the FIS. Procedures for correct processing are provided in the following paragraphs.
A payee record has already been established for each revolving fund using the name format (e.g., Revolving Fund, John Smith). Please DO NOT add a payee record. Conduct a payee name search by entering Revolving Fund* (remember to press the F2 key before entering the asterisk) in the "Name" field on the Payee Search window. The payee must be selected from the list presented by the search results.
The payment reason is always "Revolving Fund Reimbursement," with the documentation location of FMS or the appropriate campus accounting office. Attach receipts to the cover sheet, place the cover sheet and supporting documentation in a disbursement voucher envelope, and deposit it in campus mail.
These procedures may vary slightly across campuses. Please be sure to contact your campus business office for appropriate instructions on IUPUI and regional campuses.
For additional information regarding these types of funds see the Custodial Fund Procedures page on the FMS web site.
Document Information:
File Name: kb-221
Date: 09/07/2000
User: gcarte
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