List of Changes and Enhancements

FIS release 44.0 was placed into production on Saturday, June 18th.

Disbursement Voucher

DV payments will now be processed through a Pre Disbursement Processor (PDP). Previously DV payments were processed through TOPS. The primary implication of this change is ACH payments to payees – the Pre Disbursement Processor (PDP) will determine whether a payment will be made via check or ACH.

• Check and ACH/DD Payment Methods are now combined.
• If ACH bank account and routing information is set up for a vendor, payments will be made via ACH.
• If no bank account or routing information exists for a vendor, payments will be made via check.
• DV’s marked for special handling or with an attachment will automatically be paid via check regardless of whether or not the vendor has been set up for ACH.
• Only payees that have been set up in EPIC may be paid via ACH. The functionality to pay FIS payees and employees via ACH will be in place in the coming months.
• A vendor will have to complete and sign an ACH authorization form in order to be set up to be paid via ACH. The authorization form may be obtained from the accounts payable web site at http://www.fms.indiana.edu/ap/ach-form.asp. Once completed and signed by the vendor, fax the form to either Accounts Payable office at 317-274-3036 on the IUPUI campus or Accounts Payable office at 812- 856-4452 on the Bloomington Campus. Regional campuses should consult the web page above to determine where the forms should be sent.
• Most vendors that were set up with recurring model numbers were set up in PDP for ACH through a pre-release data migration. If you would like to confirm that a vendor in question was set up, please feel free to call FMS Customer Service at 812-855-0375.

A21 Effort Reports

Additional information has been added to the A21 Effort Report document. In addition to account number the report will now provide the account title and account project director.

To facilitate printing of A21 reports for signature a new option called “Print A21s” is available in FIS under the “File” menu. This option is only available from the FIS in-box and only if the in-box contains A21 documents. Selecting “Print A21s” will print all A21s currently in your in-box.

Terminated Users and Inactive FIS Users

Previously there were issues with removing a terminated FIS user as an account delegate or removing them from a review hierarchy. There were also instances where removing someone’s FIS access did not remove them from a review hierarchy. These issues have been corrected.