1. Why the asset needs to be merged.
2. IU tag number the asset will be merged into.

For example, a microscope is often purchased as different line items on the purchase order. When a line item is invoiced separately it is created as an asset unless communicated differently on the EPIC CAMS Document. (See CSOP 8.0 Capitalization of Moveable Equipment )

The following conditions must be met before the assets can be merged.

1. The merged asset must result in a true system and meet the university capitalization threshold for moveable equipment.
See Financial Policy I-150 Capitalization of Moveable Equipment See CSOP 1.0 Capitalization Rules
2. Only assets with the same depreciable life can be merged.
3. Only assets that were created within the same fiscal year can be merged.
4. Assets that are federally owned should not be merged into assets that are university funded, or federally funded.



Federally owned object codes are as follows:

Description	Object Code
Capital Equipment Fed Owned	7031
Computer Equipment Fed Owned	7036
Computer Software Fed Owned	7046
Transfer-in Capital Fed Owned	7731
Moveable Fabricated Fed Owned	7531

An asset can have multiple types of funding. An asset may be created with payments that are both university funded and federally owned monies, this practice is acceptable. Any time a federal owned object code appears on a payment this asset should not be merged into a university funded, or federally funded asset.

5. The target asset or the asset to be merged may have pending transactions. An asset merge should not be issued until all pending transactions for both the target asset or the asset to be merged has been approved. To confirm if pending transactions exist go the Capital Asset Maintenance Screen and click on the Document Button. If there are any pending transactions they can be viewed here.
6. An in-progress fabricated asset can not be merged to a completed fabricated asset. An in-progress fabrication is identified by the asset type of "40000". In-progress fabrications, using asset type code of 40000, currently are not depreciating. A completed fabrication has an asset type other than "40000". It is important to only merge in-progress fabrications assets with other in-progress fabrications.

Different asset categories such as moveable equipment and fabricated equipment should not be merged together. Therefore a completed fabricated asset should not be merged into a completed moveable equipment asset. An in-progress fabricated asset should not be merged into an in-progress moveable equipment asset.

7. The owner account on the asset to be merged should match the owner account of the target asset. When they do not match an Asset Transfer Document should be processed on the asset to be merged to match the owner account of the target asset. Once the Asset Transfer is fully approved the asset can be merged.


8. The target asset must be an active capital asset in FIS.

If you feel an asset should be merged that does not meet the outlined conditions please contact your Campus Capital Asset Office.

The Target Asset is the asset to which another asset is added to, in the merge process.

Equipment. The term "equipment" includes delivery equipment, office equipment, machinery, furniture and fixtures, factory equipment and similar fixed assets.

Trakker is a handheld data collection terminal used to scan the IU tag number affixed to equipment.

Fabricated Asset. A fabrication is a moveable asset created (built) by a university organization.